Terms & Conditions

1. General

1.1. These Terms & Conditions govern participation in exhibitions organized by Exhiconnect Media Pvt. Ltd. (“Organizer”).
1.2. By submitting the participation form and/or making payment, exhibitors, sponsors, and partners (“Participants”) agree to abide by these Terms & Conditions.
1.3. The Organizer reserves the right to amend, reschedule, or cancel the exhibition under unavoidable circumstances.

2. Booth Allotment & Participation

2.1. Booth allocation will be made strictly on a first-come, first-served basis after receipt of the duly filled participation form and initial payment.
2.2. The Organizer reserves the right to change booth allocation due to technical, safety, or logistical reasons.
2.3. Sub-letting or sharing of booth space is strictly prohibited without prior written consent of the Organizer.

3. Payments & Refunds

3.1. Full payment must be made before the exhibition begins. Participants failing to clear dues will not be allowed to occupy the stall.
3.2. In case of cancellation by the Participant:

• Up to 60 days before the exhibition – 50% refund.

• 30–59 days before the exhibition – 25% refund.

• Less than 30 days – no refund.
  3.3. In case of cancellation/postponement of the event by the Organizer due to force majeure (natural calamities, government restrictions, pandemic, etc.), payments will be adjusted to future editions.

4. MSME Scheme Support

4.1. Exhibitors availing subsidies under MSME schemes must comply with government eligibility criteria (turnover, UDYAM registration, etc.).
4.2. All required documents (invoices, UTR details, supporting forms) must be submitted within timelines for subsidy claims.
4.3. The Organizer will provide assistance but holds no liability for rejection/delay of MSME reimbursements by the government.

5. Booth Design & Safety

5.1. Exhibitors must adhere to booth design specifications, height restrictions, and safety guidelines issued by the Organizer.
5.2. Fire safety, electrical safety, and cleanliness must be maintained at all times.
5.3. The Organizer reserves the right to remove any unsafe or objectionable display.

6. Promotion & Branding

6.1. Exhibitors and sponsors agree that their company name, logo, and profile may be used in promotional materials (print, digital, social media, press releases).
6.2. Unauthorized distribution of pamphlets/flyers outside the booth area is prohibited.

7. Sponsorship Conditions

7.1. Sponsorship benefits (branding, logo placement, speaking slots, etc.) will be executed as per the sponsorship agreement.
7.2. Payments for sponsorship packages are non-refundable.
7.3. Water sponsors, main sponsors, and diamond sponsors must provide required branding material within given deadlines.

8. Visitor Promotion

8.1. The Organizer will undertake extensive promotion to ensure high visitor turnout but does not guarantee specific footfall or sales conversion.
8.2. Participants are encouraged to share visitor registration links with their clients and networks.

9. Liability & Insurance

9.1. The Organizer shall not be held liable for any loss, theft, damage, or injury occurring during the exhibition.
9.2. Exhibitors are advised to arrange their own insurance for exhibits and personnel.

10. Compliance

10.1. All Participants must comply with applicable laws, municipal rules, and venue regulations.
10.2. Any disputes will fall under the jurisdiction of the Ahmedabad, Gujarat courts.